Privacy Policy At BusyBees Bookkeeping and Payroll Services

 Privacy Notice  

Introduction BusyBees Bookkeeping and Payroll Services Limited - 

Privacy Statement BusyBees Bookkeeping and Payroll Services Limited is committed to keeping your information secure and  managing it in accordance with our legal responsibilities under privacy and data protection laws. This privacy  statement provides information of how we process personal information. We may update this policy from time  to time. What information we collect BusyBees collects information about you that is necessary for the purposes of providing bookkeeping and  payroll services in the course of our business (as defined in our Letter of Engagement and for other related  purposes including, but not limited to; • Maintaining clients records • Analysis for management purposes • Statutory returns; and • Legal and regulatory compliance What do we use your information for? At BusyBees we take your privacy seriously and will only use your personal information to provide the  Services you have requested from us, detailed in your Letter of Engagement. We will only use this  information subject to your instructions, data protection law and our duty of confidentiality. We may receive personal data from you for the purposes of our money laundering checks, such as a copy  of your passport. This data will only be processed for the purposes of preventing money laundering and  terrorist financing, or as otherwise permitted by law or with your express consent. Data is collected and used as outlined below. Lawful Basis Purpose To perform a contract  with you • To take steps at your request prior to our engagement • To decide whether to enter into an engagement with you • To manage and perform the contract • To ensure our records remain relevant Our legitimate interest • To provide our bookkeeping and payroll services in accordance  with our Letter of Engagement, Terms of Business and any other  Schedules Legal obligation • When you exercise your rights under data protection law and  make requests • For compliance with our legal, regulatory requirements and  related disclosures • For establishment and defence of legal rights • For activities relating to the prevention, detection and investigation  of crime • To verify your identity, engage in fraud prevention and anti-money  laundering checks Your consent • When you request we disclose or discuss your personal data to  other people or organisations, e.g. financial advisors or banks • When we process any special categories of personal data at your  request • To send you marketing communications where we have asked for  your consent to do so We will not sell or share your information for marketing purposes with companies so that they may offer you  their products and services. We hold records for as long as required to provide a relevant and high quality service and in accordance with  legal, tax and accounting requirements. Where your information is no longer required we will ensure it is  disposed of in a secure manner. Access to data You have the right to access your personal data held by us and you can exercise that right by contacting us  below. Our aim is to respond to a request promptly and within the legally required limit of one month. Update of personal data Maintaining the accuracy of your data is very important to us and we put significant resources into regularly  updating and maintaining your information. Should you believe any of the information we hold is out of date  or inaccurate please contact us directly and we will immediately correct it. You also have a right to request  that your personal information is restricted for processing, erased or transferred. Withdrawal of consent Where we hold date based on consent, individuals have a right to withdraw consent at any time. To withdraw  consent to our processing of your personal data please contact us using the details below. Other rights This statement is intended to provide information about what personal data we collect about you and how it  I used. As well as rights of access and amendment referred to above, individuals may have other rights in  relation to the personal data we hold, such as a right to erasure/deletion, to restrict or object to our processing  of personal data and the right to data portability. For further information on these rights please contact us  using the details below. Complaints If you do want to complain about our use of your personal data, please contact us with the details of your  complaint. You also have the right to register a complaint with the Information Commissioner’s Office (“ICO”).  For further information on your rights and how to complain to the ICO, please refer to their  website, www.ico.org.uk